#FridayHacks: Add Security To Email Client

Hi there. I’m sure most of you out there use email clients on your personal home and or work computers. This guide will show you how to Add Security To Email Client. For those who may not know what an email client is, simply put: An email client is an application that connects to an email storage server and allows users to send and receive emails.

There are 2 types of email client. The first one( also becoming very less popular) is the offline based type. The only time you connect to the internet is to send an receive emails. Once you have received them, they are stored on a local server allowing you to view them offline. Examples include Microsoft’s Outlook and Mozilla’s Thunderbird.

The other type of email clients are web based, such as Yahoo, Gmail, Outlook(Yes they do have a web based email client too) to name just a few. Here the emails remain on the server storage and cannot be accessed when you are offline.

Now, suppose you have an offline based email client on a shared computer? How do you secure your emails from those prying eyes? One way to do it would be to create multiple use accounts for the different people who use your computer. Well that works to. Now what if the other users are not regular? They just borrow your computer once in a while. Mmmmmh what to do?

Well don’t worry. I’m here to walk you through the whole process.

First things first, you must have an already configured email client and are able to send and receive emails. Once you got that part done, open up your client. In this guide, i will use Outlook from Microsoft Office 2010 package.

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Outlook Home View

Now, click on File from the top left hand corner and select Account Settings. When the Account Settings dialog opens, choose the Data Files tab.

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Account Settings
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Choose Data Files Tab

Now, click on settings. Note: When you have more than one email accounts in the client, first select the data file of the account you want to secure. Outlook secures data files not the application itself.

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Change Password Prompt

When the dialog box opens, choose Change Password. Now you can change your password. Note: Leave the old password field empty if this this the first time you are changing it. That’s it. You have successfully added security to your email data. The next time you open up Outlook, you will be prompted to enter your password.

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New Password Prompt

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